Migrating from Gmail to Google Apps

Friday, February 20, 2009 at 2:06 PM
I decided to buy a domain mylastname.me. Yes, .me is a top level domain (TLD). Check out info on the TLD at www.nic.me.

I didn't sign up for the Premier Edition of Google Apps because $50/per user/per year is a lot of money.

Even though I've had trouble with many places not even knowing .ME is a top level domain, my email address routinely gets rejected from many places, I decided it's a cool thing to have since my last name is popular enough to have every other top level domain taken with it. Now I get to use the email jane@lastnamedomain.me. I also get to have web addresses that look like http://jane.lastnamedomain.me. Cool beans!

So I've had a Hotmail account since 1998 and a Gmail account since 2004 that are my main email addresses, both with the same non-professional user name. I got pissed at Hotmail since sometime in 2000ish I had some emails saved my a folder and they deleted them from a new policy put in place. Google hasn't done anything to piss me off in the last 5 years, but it is time to make a change and Google seems to have made that easier.

I started off by going to my source email address in Google and logging in. I clicked "Settings" at the top of the page, clicked the "Forwarding and POP/IMAP," and in the box "POP Download:" checked the radio box that said "Enable POP for all mail (even mail that's already been downloaded)." In the Google Apps email account, Click on "Settings" on the upper right hand corner, then select the "Accounts" tab. In the box called "Get mail from other accounts:" click the link "Add a mail account you own" and follow directions.

This seemed like a dream come true. I have 12,000 messages in my Gmail account I would love to have access to in new new email account. Though I found out that over 12 hours, only 1,600 messages have been imported.

I decided to cancel that option, I mean, it would be DAYS before I get my email!

Here are the preconditions of following this blog to migrate email. You've already bought a domain, signed up with Google apps, set up MX records to point to google apps, and set up user accounts and started the free trial for Google App's Premier Edition.

Post conditions: Email from one gmail account is completely migrated to your new google apps account for a specific user.

I signed up for the 30 day free trial of Google App's Premier Edition. This is even more heavenly (so far).

In the Gmail account you want to trasnfer email from, you want to allow IMAP. To do this, login in to your gmail account, go to the "Settings" link at the top of the screen, then select the "Forwarding and POP/IMAP" tab. In the "IMAP Access:" box, select the radio button for "Enable IMAP" and click the button "Save Changes."

In the Control Panel, or the link to "Manage Domain" from your destination email, Select the "Advanced Tools" tab and in the "Email migration" box click the link "Set up mail (IMAP) migration."

Click the radio box near "Add new server connection." Set host to "imap.gmail.com", click the radio button for SSL, Select Server Software to "Other" and name your connection. Also set a number for "Allow up to connection(s) to this server at any given time." Click Continue.

Next we set up the user account. Enter the user for the domain that already has email set up in the "username" box. Source example should have your email address at Google mail in its entiretly "myusername@gmail.com." Enter your password for the Google mail account twice in the password boxes. Click the "Add" button.

Then click the "Test Connection" button.

If everything is correct, you will be taken to a page to start the migration. Click the button "Start Migration."

I suggest letting it sit for a day before checking on it.

You can check on it by going to the Migration History from the "Advanced Tools" tab in the Control Panel.

Click on the Migration ID.

Also, your spam and trash will be migrated as well. You can click on the Label above any of the spam emails to go to the spam label. From there you can deleted all spam messages.

Some emails won't be migrated, but you will get an email about it.
This email was from my sister you actually sent me some c++ code. I'm appauled that Gmail thinks its a virus! The code isn't compiled!